MBFLOW Let’s talkApps · Automation · AI workflows
We design and implement systems that support sales, teamwork, data analysis and reporting — and connect them with the tools you already use.
Marek BiczFounder of MBFlow · Business and technologyScope of work
When a single process runs on several spreadsheets, email threads and manual data transfers, adding yet another tool only adds complexity. We design the solution around the workflow itself: who needs the information, where it comes from and what happens next.
Explore our servicesOperations portals, client portals and tools for teams. We design the screens, information flow and permissions around the way your company works.
We integrate email, CRM, calendars and your other systems, and automate data handoffs, report preparation and repetitive tasks.
We implement AI for document work, transcription, voice notes and proposal preparation. Every use case has defined data, a defined task and clear approval rules.
We organize data and improve its quality, connect sources and prepare migrations — building the foundation for consistent reporting, automation and AI.
Selected work
Two different business processes. See how each one is handled, how information is accessed and how AI is used in the application.
Open demo Sales, analytics, finance and a client portal. A shared flow of information, access roles and AI that supports day-to-day work.
Open demo Workouts, session packages and confirmations. Voice-dictated notes organized by AI, plus a dedicated area for clients.
The screens and demo versions shown here use sample data. The demos are in Polish.
Before any code is written
A mockup lets us discuss the process and make decisions before implementation. It is interactive — you can click through the screens and check how features work before any code is written. Shown here: transaction closing, from design to working system.
AI under control
Before deployment, we define which data the AI uses, which actions it can take and which decisions require approval. These rules become part of the system.
Access only to the data a specific task requires.
A defined scope of action and clear limits on autonomy.
Decisions that require sign-off stay with a person.
An activity history that lets you trace any decision back to its source.
How we work
Every stage ends with a concrete outcome and a decision on the next step. We agree on scope, timeline and cost once we understand the process and your existing tools.
We analyze the workflow, data sources and user needs. We define the scope of the first version and how its impact will be measured.
We walk through the key tasks in an interactive mockup and validate the layout, integrations and AI rules before implementation begins.
We build the agreed scope, connect systems and prepare the data. We test processes and permissions, and onboard your team to the application.
Every project is quoted individually on a fixed-price basis. We confirm the implementation scope and price once the mockup is approved.
After launch
We monitor performance and extend the system to new areas. The code, data and change history stay with you — you can continue with MBFlow, your own IT team or another vendor.
Founder of MBFlowI am an entrepreneur with experience in e-commerce, real estate and services. I have been involved in dozens of IT projects — on both the client and the vendor side, from defining business needs to implementing and developing the system.
MBFlow grew out of building tools for my own companies. I know what an implementation means from the perspective of someone responsible for sales, the team and the bottom line.
Let’s talk about working togetherBefore our first call
No, that is not a requirement. We start by analyzing the tools you use and how data flows between them. Depending on the integration options, we connect your existing systems or add the missing functionality.
Documentation of the current and target process, the scope of the first version, an interactive mockup, a recommended architecture and security model, and an implementation quote. Based on that, you decide whether to go ahead — with no obligation to continue to further stages.
Your company does. The code, the database and all access credentials stay with the client. Further development can be handled by MBFlow, your in-house IT team or another vendor.
Yes, as a separate stage. We identify your data sources, organize the data and improve its quality, and then prepare it for reporting, integrations and AI use cases.
For each use case, we define the scope of data access, the permitted operations, human approval points and an activity log. The choice of model and safeguards depends on the nature of the process and the level of risk.
Let’s start with a conversation
Tell us about the process, your current tools and the problem you want to solve. On the call, we will work out what the project requires and where to start.
Book a call30 minutes · online · free of chargeLet’s discuss the project scope, integrations or joint delivery.
Email me